Time to Crunch the Numbers | Stage 2 Planning

As we all know by now, last Tuesday the University announced the results of Phase 1 of the Sports Review Process. The Alpine Ski team did NOT have their varsity status confirmed at that time, so are now entering Phase 2 of the review process to try and ensure the team’s Varsity status is renewed.

Phase 2 of the review requires a 5-year strategic business plan submission and presentation to the review panel focusing on how the team plans to better align with the review criteria. Submissions are due in early February, presentations will follow shortly after, and the results will be announced on February 26th. Subsequently, teams not selected as varsity will be able to appeal.

What YOU can do before the deadline Feb 3:

February 3rd is fast approaching. Many of you have asked how you can contribute to this next stage. Quite frankly, the team will have to demonstrate its ability to generate funding in order to elevate it to UBC’s new high performance Varsity model. That model would include professional coaching & training space, potentially an extended race & travel schedule that could include FIS starts & World University Games entries, and, ideally, some bursaries for Ski Team athletes. Several more opportunities are being considered, as posed to some degree here (annotated version of stage 1 submission, posted previously).

The Stage 2 strategic proposal is now being drafted and your collaboration is requested. Alumni and team supporters are encouraged to email team coach Austin Taylor directly at ajtski@hotmail.com with input, but we also ask that you please answer the short questions in our survey NOW so that we can use this data in the presentation. Please share this link below with as many supporters as you can over the weekend and Monday so we can capture their feedback too:

Survey link:  https://www.surveymonkey.com/s/FZWGRST

Reference #’s

For reference purposes as you read through these questions, we have provided some historical funding stats and estimated costs required to maintain the team’s Varsity status:

What does it costs to run the ski team now? $30,000-35,000

Team expenses for an average year (based on last few seasons through Nationals, includes accommodation, meals, transportation (motor coach-style busses b/c van’s not allowed by UBC and/or airfare), race fees, etc). No funding available for coaching, training camps, etc at this time. The school covers a relatively fixed $14,500 of that ($9,500 through Regionals + $5-7K more for Nationals depending on location) and the remainder comes from athletes themselves and donations (Birdbacker program) to the team. In the grand scheme of things, it’s not a lot of money, yet less than half of it is funded by UBC Athletics at present.

If the team could arrange seasonal leases of 2 rental SUV’s in place of the bussing costs they are mandated to use for transportation currently, they project a savings of $12K/year.

NEW model expenses: what we will need to spend to get where Athletics wants us?

Coaching fees: Consider a very rough estimate to be $150/day X 60 days/season = $9K/yr which’d cover weekends Dec-Mar, a week in Apex and travel races + midweek training in partnership with a local club. Dryland season would be additional if a partnership with the Kines Dept couldn’t be arranged and subsidized by youth dry land program revenue. Grouse already contributes free passes to team members good for 2 nights/week for the season.

FIS level racing to elevate team calibre: Additional travel/accommodation and race fees to cover team entries to regional FIS races.  Approximately $3,000 for FIS cards + $2,000 for 4 FIS starts (in addition to USCSA circuit). Translates to ~ $50/day/athlete fees (+ related travel/lodging costs)

World University Games (budget unknown at this time, hosted every 2 years)

Pre-season training camp (Apex): A 4-day camp at Apex for 10 athletes can certainly be run for less than $4,000 if team has approval to use rental vehicles on a seasonal basis rather than rent buss for transportation.

In our Stage 2 presentation, we want to propose being guaranteed a base budget with the opportunity to gain matching dollars for fundraising we achieve beyond that the previous year (so we’re always fundraising a year ahead)…or some approach similar to that.

Consider this:

The Birdbacker program enables supporters to set up donation by numerous methods, including monthly withdrawal, and every donation generates a tax receipt. A contribution of $25/month = $300 year. If 40 alumni who weren’t previously donating to the team signed up to contribute this amount, for example, that would generate an additional $12,000 – enough to employ our first paid coach and then some.

Please click this link to complete our short survey by Tuesday of next week (28th). It’ll take you less than 5 minutes. THIS is how you can help Stage 2! Thanks.


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2 Responses to Time to Crunch the Numbers | Stage 2 Planning

  1. Don Sturgess says:

    I agree with the proposed ideas with following comments
    1. Recruitment could expand by contact with past UBC team members still active in coaching , organizing. The scholarship route is ideal, once the team gets past year to year survival. More team coaching needed but some additional $’s needs to come from UBC, especially as Athletics have talked of need for +10 years but only new funds went to mandated bus transport. I dont think extra costs for FIS race , Univ Games attendance are justified in light of limited extra time available from studies, training & races that UBC athletes could afford in the Nov.- January time frame possible.
    2.Contacts with past team members may come up with good candidate coaches.
    3. Could contract w. Grouse/Tyee to supply two student coaches at Xmas camp, in return for long term hill access. UBC Ski & Snowbard club may have co-op potential touching onfit with university mission.
    All the team alumni who work for ski clubs & prov. associations should be considered a community & sport support. The Whistler Olympics was great example of many alum in action officiating with strong experience base from amateur skiing.

    • Gill says:

      Well said, Don. We have a very large skiing community to draw from which is testament to the lasting power of a sport like ski racing—the long-term involvement and giving back years after the competitive days.

      Also, appreciate your thoughts re: staggering some of the new components being considered, layering in the scholarships after the coaching and transportation costs are taken care of, partially by an increased investment by Athletics. Makes good sense. Unless our funding changes dramatically in one fell swoop, we should probably stretch any expansion out over an extended timeline within this 5-year plan.

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